25th Legislative District Committee (Senate of Virginia) Convention

Republican Party of Virginia

25th Legislative District Committee (Senate of Virginia)

OFFICIAL CALL
Legislative District Convention

As Chairman of the 25th Legislative District Committee for the Senate of Virginia, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Michael J. Del Rosso, do hereby issue this call for a Legislative District Convention to be held on Saturday, May 4, 2019, beginning at 1:00 PM local time, at the Buena Vista War Memorial Building (American Legion Hall), 1953 Magnolia Avenue, Buena Vista, Virginia 24416, or its alternate site, for the purposes of nominating a Republican candidate for the office of Senator to be voted for in the General Election on November 5, 2019, and for the transaction of such other business as may properly come before the convention.

Qualifications for Participation

All legal and qualified voters of the 25th Senate District under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or primaries encompassing their respective election districts.

Filing Requirements

Candidates for the election or nomination at said convention shall file a written statement by mail or in person, to Michael J. Del Rosso, 189 Brookwood Drive, Charlottesville, Virginia, 22902, which must be received not later than 5:00 PM on March 12, 2019, together with a filing fee of Five Hundred Dollars ($500). Postmarks shall not govern. Checks should be made out to the “25th LDC c/o Charlottesville Republican Committee.” Only those candidates who have properly filed for the Republican nomination will be considered for nomination at the Convention; nominations from the floor will not be allowed. If only one candidate properly files, then said candidate shall be declared the Republican nominee and no Convention shall be held. The Convention shall be canceled if no candidate properly files.

Military Provision

Declaration. Otherwise Qualified Military Members who seek to be represented at this Convention, and who because of the obligations of their official military orders, are unable to attend their respective Unit mass meeting, canvass or convention called for the purpose of selecting delegates to this Convention, and that in lieu of selecting delegates to represent them from their respective Unit they instead wish to be represented by the Military Delegation, shall send an e-mail declaration to michael@acuitytsi.com not later than 5:00 PM on Friday, March 15, 2019. Such Declaration email shall include attached: a signed statement of intent to support all Republican Nominees in the General Election, an affirmation of their official military orders precluding their attendance, and
their email address for correspondence. The Chairman or his designee shall email respond to each Military Member to confirm the receipt of each email declaration.

Candidate Preference Ballot. Subsequent to the receipt of the Declaration, Qualifying Military Members will be sent a Ballot Preference Form to be returned by email. Qualifying Military Members shall be entitled to cast a Candidate Preference Ballot to convey their ordered candidate preferences for each public office (first choice, second choice, third choice, etc.). The Ballot shall be available at the RPV website. The Ballot Preference Form shall be returned to michael@acuitytsi.com not later than 5:00 PM on Friday, March 22, 2019. The Chairman or his designee shall email respond to each Military Member to confirm the receipt of each emailed returned ballot. Military Delegates. Persons who would otherwise qualify to be a Delegate from their local unit may request to be a Delegate to the Military Delegation instead. Such persons shall submit a pre-file statement to the local unit
in accordance with the pre-file requirement in the local Call, or if none, directly to the District Convention Chairman at michael@acuitytsi.com not later than 5:00 PM on Friday, March 22, 2019. Such Pre-file statement or form shall include a statement of intent to support all Republican Nominees and their preference for candidates for public office, if any, along with any pre-file fees for Delegates specified in the Call. Current or former active duty or reserve military or military family members are highly encouraged to serve as Military Delegates. No one may serve as both a Delegate of the Military Delegation and a Delegate representing their local unit. Over-filing. In the event that more candidates for Delegate to the Military Delegation have pre-filed than are allowed, Delegates shall be selected by the respective candidates for the highest public office in proportion to the
first-choice results of the Candidate Preference Ballot. In this case, candidates for the highest office shall select their Delegates at least seven (7) days prior to the Certification deadline of the Call.
Military Delegation Voting at Convention. The Military Delegation shall be instructed to vote in proportion to the Candidate Preference Ballot results of all Military Members. Unless the Call or the Convention Rules specify otherwise, Military Delegates shall be free to cast their vote as they wish for votes other than votes for a nomination for public office.

Composition of Convention

The Convention shall be composed of delegates and alternate delegates of the respective units they represent. Representation shall be based on a percentage of the total number of Republican votes cast in each county and city in the last gubernatorial and presidential election combined. Each unit is allowed one (1) Delegate Vote for each five hundred (500) Republican votes cast or major portion thereof. Each unit shall be entitled to at least one (1) Delegate Vote. Each unit’s maximum number of delegates is five (5) times its respective number of Delegate Votes. Each unit’s Delegate Votes is set forth below:

Albemarle 58
Alleghany / Covington 20
Bath 5
Charlottesville 11
Highland 3
Nelson 14
Rockbridge / Buena Vista / Lexington 31
Military Delegation 1

The delegates and alternate delegates shall be elected in county and city mass meetings, party canvasses, or conventions that shall be called for this purpose in conformity with the Plan of Organization of the Republican Party of Virginia by each unit committee.

Certification of Delegates

The delegates present in a given delegation shall designate which alternate delegates shall vote in the place of an absent delegate except where the electing body electing the delegates has determined another method of alternate delegate selection. The said delegates and alternate delegates to the Convention so elected shall be certified in writing with their respective names, addresses including zip codes and phone numbers over the signatures of the permanent chairman and permanent secretary of the unit mass meeting or convention, or of the unit chairman of the unit committee which may have conducted a party canvass to select the delegates and alternate delegates.
All certifications must be delivered as set forth below by 5:00 PM on Friday, April 12, 2019. After the filing deadline of the certifications, no change may be made except a certified alternate delegate may be made a delegate. A copy of the published call of the convention, mass meeting or party canvass called for the purpose of selecting delegates and alternate delegates to said convention, must accompany the certification with the date of publication included. Certification should be mailed or delivered as follows: Original to Michael J. Del Rosso (Chairman), 189 Brookwood Drive, Charlottesville, Virginia, 22902. Second Copy – For the unit’s records. A delegate or alternate delegate is not certified until his name, address and phone number has been provided on the certification.

Issued March 5, 2019.

Paid for and authorized by 25th Senate Legislative District Republican Committee.

Directions for Publication: This call shall be published on the Republican Party of Virginia website and made available to the respective District and Unit committees for further publication / distribution. The LDC voted unanimously not to publish the call in the newspaper.