Shenandoah County Republican Convention, Thursday May 16th, 2019

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OFFICIAL CALL
COUNTY CONVENTION AND PRECINCT MASS MEETINGS
FOR SHENANDOAH COUNTY REPUBLICAN PARTY
As Chairman of the Shenandoah County Republican Committee, I, Randy Gilbert, pursuant to
the Plan of Organization of the Republican Party of Virginia, and as recommended and
directed by the Shenandoah County Republican Committee at its regular meeting on
Tuesday, February 19, 2019, I, Randy Gilbert, do hereby issue this call for a County
Convention and Precinct Mass Meetings (as needed) to be held as follows:
COUNTY CONVENTION
The Shenandoah County Republican Convention shall convene at Central High School in
Woodstock, Virginia (or its alternate site) on Thursday, May 16, 2019 at 6:00 p.m. for
the following purposes:
1. Nomination of Republican candidates for the public offices of District Two Supervisor (Mt.
Jackson and Conicville Precincts); District Three Supervisor (St. Luke, Edinburg, and Fort
Valley Precincts); District Six Supervisor (Strasburg Precinct); Sheriff, Commissioner of the
Revenue; Commonwealth’s Attorney; and Treasurer, as to be filled at the General Election
on November 5, 2019; and
2. The transaction of such other business as may properly come before the Convention.
Registration shall begin at 5:30 pm and shall end at 6:00 pm, or when the Convention is called
to order. However, anyone in line at the time will be allowed to register and participate as a
full delegate in the Convention.
QUALIFICATIONS FOR DELEGATE PARTICIPATION
All legal and qualified voters under the laws of the Commonwealth of Virginia, regardless of
race, religion, national origin or sex, who are in accord with the principles of the Republican
Party, and who, if requested, express in open meeting either orally or in writing as may be
required an intent to support all of its nominees for public office in the ensuing election may
participate as members of the Republican Party of Virginia in its mass meetings, party
canvasses, conventions, or primaries encompassing their respective election districts. All
individuals desiring to participate as delegates in the County Convention may be required to
present some form of identification such as a driver’s license or other government issued
identification.
A voter who, subsequent to making a statement of intent, publicly supports a candidate in
opposition to a Republican nominee shall not be qualified for participation in party actions,
as defined in Article I of the Party Plan of the Republican Party of Virginia, for a period of four
(4) years. A person otherwise qualified shall not have participated in Virginia in the
nomination process of a party other than the Republican Party within the last five years. A
single exception shall be approved for a voter that renounces affiliation with any other party
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in writing, and who expresses in writing that he/she is in accord with the principles of the
Republican Party and intends, at the time of the writing, to support the nominees of the
Republican Party in the future. Any voter that utilizes the foregoing exception, and
thereafter participates in the nomination process of a party other than the Republican Party,
shall not have the benefit of the exception identified in this paragraph thereafter. Within 30
days of receipt, the Official Committee shall provide a copy of this signed renunciation
statement to the Republican Party of Virginia, to be maintained for a period of 5 years.
PRE-FILING FOR DELEGATE TO THE COUNTY CONVENTION
All individuals who wish to be a delegate to the county convention must file the committee
approved Delegate and Declaration of Candidacy form to Randy Gilbert, Chairman of the
Shenandoah County Republican Committee via mail or in person to 398 E. Eaglewood Ln., Mt.
Jackson, VA 22842; or by electronically transmitting a scanned copy via email to
drproactive@gmail.com. All fully completed forms must be received by Friday, April 26, 2019,
at 6 pm. Postmarks shall not govern. There is no pre-filing fee to be a Delegate.
An electronic copy of the approved Delegate and Declaration of Candidacy form can be obtained
from the website, www.shenandoahrepublican.com, or by emailing Randy Gilbert, SCRC Chair, at
drproactive@gmail.com or by calling 540-335-4764. Each person seeking to be a Delegate MUST
be an eligible voter at their current mailing address by the deadline stated above and they MUST
denote the precinct that they are registered to vote in. If the number of individuals from a
precinct for which they are filing to be a delegate exceed the total number allotted below as
outlined under the heading, Allotment of County Convention Delegate Votes, a mass meeting
shall be held in such Precinct as outlined below under the heading, Precinct Mass Meetings.
MANDATORY CANDIDATE FILING AND FEE REQUIREMENTS
Candidates for nomination by the party for the public office positions of District Two
Supervisor; District Three Supervisor; District Six Supervisor; Sheriff, Commissioner of the
Revenue; Commonwealth’s Attorney; and Treasurer, must file a committee approved
Declaration of Candidacy form by mail or in person Randy Gilbert, Chairman of the
Shenandoah County Republican Committee via mail or in person to 398 E. Eaglewood Ln.,
Mt. Jackson, VA 22842; or by electronically transmitting a scanned copy via email to
drproactive@gmail.com. All fully completed forms must be received by Friday, March 29,
2019, at 6 pm. Postmarks shall not govern.
An electronic copy of the approved Delegate and Declaration of Candidacy form can be
obtained from the website, www.shenandoahrepublican.com, or by emailing Randy Gilbert,
SCRC Chair, at drproactive@gmail.com or by calling 540-335-4764. The form must be fully
completed and signed by the candidate in order for that candidate to be deemed properly filed.
Filing fees for each public office are as follows:
• Sheriff – $900
• Commissioner of the Revenue – $900
• Commonwealth’s Attorney – $900
• Treasurer – $900
• Supervisor for Districts 2, 3, and 6 – $150
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Checks are to be made payable to the Shenandoah County Republican Committee and shall
accompany the Delegate and Declaration of Candidacy form to be filed with Chairman
Gilbert. Cash will be accepted but must be delivered in a sealed envelope. Only those
candidates for public office who file both their form and filing fee by Friday, March 29,
2019, at 6 pm will stand for election at the Convention.
No nomination for any of the public offices shall be accepted from the floor of the
convention unless no candidate files for the position. Should only one person file as a
Candidate for Nomination of any public office under these requirements, then he/she shall
be declared nominated.
ALLOTMENT OF COUNTY CONVENTION DELEGATE VOTES
The County Convention shall be composed of Delegates and Alternate Delegates from the
respective precincts that they represent. Representation shall be based on a percentage of
the total number of Republican votes cast in each precinct in the last Presidential and
Gubernatorial elections combined. Each precinct will be allowed one (1) delegate vote for
each seventy-five (75) Republican votes cast, or a major fraction thereof. Each precinct shall
be entitled to at least one (1) delegate vote. Up to five (5) Delegates and five (5) Alternate
Delegates may be elected for each Delegate Vote, but no Delegate shall have less than onefifth
(1/5) of a vote. Pursuant to Section H (3) of the Plan of Organization of the Republican
Party of Virginia, each precinct delegation shall vote full vote at the County Convention
unless otherwise designated by the electing members of the precinct at its mass meeting.
Precincts shall be entitled to vote as follows:
Orkney Springs 13 Delegate Votes to be cast by up to 65 Delegates with 65 Alternate Delegates
New Market 35 Delegate Votes to be cast by up to 175 Delegates with 175 Alternate Delegates
Conicville 26 Delegate Votes to be cast by up to 130 Delegates with 130 Alternate Delegates
Mt. Jackson 21 Delegate Votes to be cast by up to 105 Delegates with 105 Alternate Delegates
Edinburg 23 Delegate Votes to be cast by up to 115 Delegates with 115 Alternate Delegates
St. Luke 25 Delegate Votes to be cast by up to 125 Delegates with 125 Alternate Delegates
Fort Valley 13 Delegate Votes to be cast by up to 65 Delegates with 65 Alternate Delegates
Woodstock 41 Delegate Votes to be cast by up to 205 Delegates with 205 Alternate Delegates
Cedar Creek 2 Delegate Votes to be cast by up to 10 Delegates with up to 10 Alternate Delegates
Toms Brook 32 Delegate Votes to be cast by up to 160 Delegates with 160 Alternate Delegates
Lebanon Church 22 Delegate Votes to be cast by up to 110 Delegates with 110 Alternate Delegates
Strasburg 39 Delegate Votes to be cast by up to 195 Delegates with 195 Alternate Delegates
Vote Total: 292 Delegate Votes to be cast by up to 1,460 Delegates with 1,460 Alternate Delegates
PRECINCT MASS MEETINGS
Should the number of Delegates pre-filing for the Convention in a Precinct exceed the total
possible number of delegates allotted as stated under the heading, Allotment of County
Convention Delegate Votes, then a Precinct Mass Meeting shall be held for the purpose of
electing Delegates and Alternate Delegates to the County Convention. The Precinct Mass
Meetings will be held at the below corresponding locations (or their alternate sites as
needed) on Thursday, May 2nd, 2019, at 7:00 p.m.:
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Orkney Springs – Fire/Rescue Building
New Market – Fire/Rescue Building
Conicville – Fire Hall
Mt. Jackson – Town Hall
Edinburg – Fire Hall
St. Luke – Parish Hall
Fort Valley – Fire Hall
Woodstock – Circuit Courtroom
Cedar Creek – Community Center
Toms Brook – Fire Hall
Lebanon Church – Community Center
Strasburg – Town Hall
The purpose of the Precinct Mass Meeting is to elect Delegates and Alternate Delegates to
the Shenandoah County Republican Convention to convene at Central High School in
Woodstock, Virginia or its alternate site on Thursday, May 16, 2019 at 6:00 p.m. Only those
individuals who pre-filed according to the procedures and timeline outlined under the
heading, Pre-Filing for Delegate to the County Convention and who are registered to vote in
the precinct for which they seek election and meet the qualifications for participation may
be considered for election by their precinct’s mass meeting, but any individual meeting the
qualifications for participation may participate and vote in the mass meeting. No
nominations for delegate may be accepted on the floor at any mass meeting unless no one
has pre-filed. Individuals attending the mass meeting shall cast votes for delegates up to the
total number of delegates allotted for that precinct. Individuals shall then be ranked by the
total number of votes received, highest to lowest, and shall be allotted Delegate or Alternate
Delegate positions until all positions are filled. If a mass meeting is held with delegates
elected, the Chair of the Precinct Mass Meeting shall deliver a listing of all delegates elected,
with their full legal name and registered voting address, to Randy Gilbert, Chairman of the
Shenandoah County Republican Committee, 398 E. Eaglewood Ln, Mt. Jackson, Virginia
22644 by no later than Thursday, May 9th, 2019 at 5 p.m. The form must be signed by the
elected Chairman and Secretary of the Mass Meeting. Postmarks shall not govern. Forms will
be provided by the Committee to the elected Precinct Chair prior to the mass meeting date,
but delegates shall be accepted if another document materially contains the information
required above.
In the event that the number of Delegates pre-filing for each precinct does not exceed the
total number of Delegates allotted to the precinct under the heading, Allotment of County
Convention Delegate Votes in this call, all Delegates shall be declared elected and the mass
meetings shall not be held. In the event that this happens, notice shall be placed on the
County Committee’s website, www.shenandoahrepublican.com, and all delegates who have
been automatically elected shall be notified via postcard mail. Notice shall also be placed on
the website or provided via postcard mail if a mass meeting is required to elect Delegates.
Authorized on February 19, 2019 and Paid for by the Shenandoah County Republican Committee